Built for groups of companies: one platform for the head office, every company, branch and location
A group is a head office and the companies it owns. Each company keeps its own ledger, payroll and filings; the group gets one sign-in, one view and one set of rules.
- Group
- Company
- Branch
- Location
Group levels: Owner · Admin · Finance controller · Auditor · Viewer. A limited user sees only their own branches or locations.
A group is a head office and the companies it owns
In Humaneti a company group is a head office and the companies it owns, each with its own branches and locations. The company stays the unit that matters to the law: it holds the ledger, the fiscal year, the payroll, the Tax on Salary and NSSF filings, the VAT return and the invoices. The group sits one level above it and adds what a head office needs: one sign-in across every company, access granted by level, a dashboard that reads every company at once, shared master data, and transfers between companies that post on both sides. A single company that is not in a group sees nothing new, because it is treated as a group of one that stays hidden. Turning an existing company into the head office of a group moves no record: employees, payslips, filings, stock and invoices stay exactly where they were, and a dry run shows every step before anything changes.
One sign-in across the group, with access granted company by company
A group user signs in once and switches company from the header; there is no second account and no second password. What they can do is decided twice. First by their group level: Owner, Admin, Finance controller, Auditor or Viewer, each a fixed set of group permissions, either across every company or across a chosen few. Then by the roles they hold inside each company, because a group grant always lands as that company's own roles, the same ones a local administrator would give. A company can keep the last word: under the default policy, a grant from the group waits until that company's Tenant Admin accepts it, and a group that prefers to move faster can let its admins grant directly. Every grant, acceptance, refusal and switch of company is written to the audit trail of the company it concerns, with who did it and when.
A branch or location limit is a boundary, not a label
Most groups have people who should see one branch and nothing else: a branch manager, a store supervisor, a warehouse keeper. Humaneti treats that limit as a boundary rather than a filter. A user limited to chosen branches or locations sees only those people, that stock, those POS shifts, sales, assets and petty cash; a record outside the limit answers not found rather than forbidden, so its existence is never confirmed. The limit can be set by the head office when it grants access, or by the company's own administrator later, and a user whose own access is limited can never widen it or set limits for others. Payroll, statutory filings and accounting stay company-level work and refuse a limited user outright, so a run is never approved or posted by someone who can see only part of the company. The workspace switcher also lets any user focus on one branch or location for a while, which narrows what the lists show without changing a single permission. Customer invoices, vendor bills, purchase requests, CRM and projects are not narrowed by a limit yet; the Access limits screen says so, so an administrator knows exactly what a limited user still sees.
Each company keeps its own books, payroll and filings
Joining a group changes nothing about how a company is run day to day. Its chart of accounts, fiscal year and base currency stay its own, and Humaneti warns when a company's currency or fiscal year differs from the group's rather than forcing a change. Payroll runs per company, in USD or KHR on the National Bank rate, with Tax on Salary, NSSF and Form TOS 01 per company, because those are filed per taxpayer. The VAT return is per company for the same reason. Subscription limits are counted per company, with an optional total for the whole group, and a group can pool its employee seats across companies when that is how it buys. The company's own Tenant Admin keeps every power it had before, including the right to accept or refuse the people the group sends in.
What the head office sees: the group dashboard, shared master data and transfers
The group dashboard reads every company the viewer may see and puts the figures side by side: workforce, sales, stock value, cash position, receivables, payables, NGO programmes and open procurement, from a nightly snapshot with a live refresh for a smaller set of companies. Shared master data keeps one list of items, categories and vendors for the group: the group manages the record, each company receives its copy, and the shared fields stay locked locally so a price list or a supplier name cannot drift between companies. Inter-company transfers move stock from one company to another as one document that posts in both: a stock movement and a journal on each side, with due-to and due-from accounts that reconcile, and returns that reverse the same way. For reporting, a consolidation chart maps each company's accounts to the group's, and a consolidation run produces the group view without touching any company's ledger.
How a group is set up, and how it is switched off
Groups are set up by Humaneti rather than from inside a company, because a group carries its own plan and billing. We turn one company into the head office, attach the others, and assign the group plan with its company limit; every step shows its plan first and changes nothing until it is run. Each group feature, from switching to dashboards to transfers, is switched on separately, so a group can start with one sign-in and access levels and add the rest when it is ready. Switching a feature off hides it without deleting anything: memberships, levels, master links and transfer documents stay in place, and a company that leaves the group keeps every record it ever created.
What to have ready before you ask for a group
- The list of companies, and which one is the head office.
- The group owner: an active user of the head office who holds its Tenant Admin role.
- Each company's base currency and fiscal year start, so differences are known before they warn.
- Who needs group-wide access, at which level, and across all companies or a chosen few.
- Who must be limited to a branch or location, and which ones: branch managers, store supervisors, warehouse keepers.
- Which items, categories and vendors should be managed by the group rather than by each company.
- Whether stock moves between companies, and which accounts should carry the due-to and due-from balances.
- Which company pays the group plan, and whether employee seats are pooled or counted per company.
Problems we hear about
The owner signs in to three systems to see three companies
A branch manager can see every branch, or nothing at all
Group-wide stock and cash positions are rebuilt in spreadsheets every month
What changes with Humaneti
- One sign-in, switch company from the header
- Access by level, limited to a branch or location
- Group dashboard, shared master data and inter-company transfers
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A practical rollout path
- 1
Map the current Groups of companies process, owners, records, and control gaps
- 2
Configure shared people, organization, project, budget, and role context
- 3
Roll out the highest-priority workflows with approvals and evidence
- 4
Measure adoption, exceptions, cycle time, and reporting readiness
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