Humaneti Expense Claims: expense claim software for Cambodia
Humaneti Expense Claims reads a receipt photo and suggests the claim lines for the employee to check, then routes the claim through your approval workflow. Cash advances are issued and cleared against claims, trips are costed from your per-diem table before they are approved, and every line can carry its project, fund, and grant.
Updated
What you get
- AI receipt scanning that suggests claim lines for staff to confirm
- Cash advances issued and cleared against claims
- Travel requests costed from your per-diem table by province
- Claims split across projects, funds, and grants
- Claims in USD or KHR at the recorded exchange rate
- Approval workflow with fix requests, then payment
- Expenses posted to the ledger automatically
How the workflow runs
- 1
Submit a cash advance, clearance, or reimbursement with evidence
- 2
Code project, donor, budget, and expense context
- 3
Complete manager and finance approval steps
- 4
Settle the request and preserve posting references
Reports and operating visibility
- Advance, clearance, reimbursement, and settlement status
- Project, donor, and claimant expense analysis
Controls and audit evidence
- Evidence attachment and approval history
- Budget and finance-review checkpoints
- Receipt lines read by AI are confirmed by the claimant before submission
Built for teams like these
NGO field teams claiming travel and per diem against donor grants
Finance teams closing cash advances before month end
Frequently asked
- Can staff claim against a cash advance?
- Yes. An advance is issued, then cleared by claims, so each employee's outstanding balance stays visible instead of surfacing at month end.
- Can staff scan receipts instead of typing them?
- Yes. Staff photograph a receipt, quote, or invoice, and Humaneti reads it with AI and suggests the claim lines. The suggestions are a draft: the employee checks and corrects them before submitting.
- Does it calculate per diem for field trips?
- Yes. A travel request is costed from your per-diem table, keyed by province, before it is saved, so the traveller sees their entitlement up front rather than proposing a figure finance later rejects.
- Can one expense claim be split across two different donor grants?
- Yes. A single claim can be split across several projects, with each line carrying its own project, fund, and grant reference, so the spending reaches the right budget line and donor report.
- Which plan includes Expense Claims?
- Humaneti Expense Claims is included in the SME and Enterprise plans. SME is a $49 monthly platform fee plus $5 per active employee per month, or $490 a year plus $50 per employee on annual billing. It includes a 14-day free trial.
- How is this module implemented?
- Humaneti confirms scope, data ownership, roles, workflow rules, migration inputs, acceptance criteria, and go-live support during implementation. The exact sequence depends on the modules and controls selected.
Guides for this module
Practical walkthroughs, including the step-by-step workflow the system actually runs.
How Cambodian NGOs can structure expense claims, cash advances, and reimbursements to keep donor audits simple.
How Cambodia NGOs and project teams can connect expense claims, cash advances, reimbursements, receipts, donor budgets, and finance review.
How to design purchase request (PR), quotation, and purchase order (PO) approvals that are fast enough for operations and tight enough for auditors.
Explore other modules
NGO fund accounting software for Cambodia: restricted funds, donors, grant agreements and budget lines, donor rules enforced at posting, sub-grants, and functional expenses.
Project and donor tracking software for Cambodian NGOs: budget lines, multi-donor funding, staff time, workplans, indicators, beneficiaries, partners, and change control.
HR software for Cambodia: Khmer and English employee records, documents, family details, org chart, QR ID cards, Excel import, and approved bank-account changes.
Ready to see it live?
Request a demo tailored to your team.