Humaneti Procurement: purchase request software for Cambodia
Humaneti Procurement runs purchasing from request to paid bill: each amount band sets how many quotations are needed or whether a tender applies, and approval is blocked until the request meets it. Ordering, receiving, and posting the bill stay in different hands, bills are matched to what was ordered and received, and grant-funded purchases are checked against the grant and your procurement plan.
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What you get
- Quotation and tender rules by amount band, enforced at approval
- Approval routing by amount, department, project, and role
- Purchase orders, change orders, and goods received
- Separate hands for requesting, ordering, receiving, and posting the bill
- Three-way match of order, receipt, and supplier bill
- Framework agreements, with call-offs inside the remaining ceiling
- Annual procurement plans that grant-funded purchases trace to
- Conflict-of-interest declarations and an exportable audit trail
How the workflow runs
- 1
Raise a purchase request against budget and business need
- 2
Collect quotations or tender evidence and evaluate vendors
- 3
Complete amount-based approvals and issue the purchase order
- 4
Record goods receipt and hand off to inventory or finance
Reports and operating visibility
- PR, quotation, PO, receiving, and vendor status
- Spending, approval-cycle, vendor-performance, and audit reports
Controls and audit evidence
- Budget thresholds and configurable approval routes
- Quotation, vendor, PO, and receipt evidence
- Requester, buyer, receiver, and bill poster kept separate
Built for teams like these
NGOs proving every purchase followed donor procurement rules
SMEs stopping purchases that skip approval or quotations
Frequently asked
- Can approval routing depend on the amount requested?
- Yes. Approval routes take a request by amount, department, project, and role, so small purchases move fast while large ones escalate.
- How do I stop staff buying things without approval?
- Set amount bands for procurement. Each band says how many comparable quotations a purchase request needs and whether a tender is required, and approval is blocked until the request meets its band. A sole-source or emergency purchase needs a written, justified waiver that stays on the record.
- Do purchase requests show donor or project budget context?
- Yes. A request carries its project and fund, and one linked to a grant agreement is committed only against an active grant and within the grant's period. Where you run plan-based procurement, a grant-funded purchase must also trace to a line in your approved procurement plan.
- Does Humaneti separate purchasing duties?
- Yes. Whoever requested a purchase cannot issue its order, whoever issued the order cannot receive the goods, and the supplier bill is posted by neither, which is the separation donors and auditors look for first. The bill is then matched against what was ordered and received before it is paid.
- Which plan includes Purchase Requests?
- Humaneti Procurement is included in the SME and Enterprise plans. SME is a $49 monthly platform fee plus $5 per active employee per month, or $490 a year plus $50 per employee on annual billing. It includes a 14-day free trial.
- How is this module implemented?
- Humaneti confirms scope, data ownership, roles, workflow rules, migration inputs, acceptance criteria, and go-live support during implementation. The exact sequence depends on the modules and controls selected.
Guides for this module
Practical walkthroughs, including the step-by-step workflow the system actually runs.
How to design purchase request (PR), quotation, and purchase order (PO) approvals that are fast enough for operations and tight enough for auditors.
How Cambodian NGOs can prepare donor audit evidence across procurement, expenses, assets, payroll, and project budgets with one ERP workflow.
How Cambodia teams can design purchase request approval rules using amount thresholds, roles, budget checks, quotations, and receiving evidence.
Explore other modules
Inventory management software for Cambodia: warehouses and bins, barcode items, FIFO or average costing, transfers, stock counts, reorder alerts, and assembly.
NGO fund accounting software for Cambodia: restricted funds, donors, grant agreements and budget lines, donor rules enforced at posting, sub-grants, and functional expenses.
Project and donor tracking software for Cambodian NGOs: budget lines, multi-donor funding, staff time, workplans, indicators, beneficiaries, partners, and change control.
Fixed asset management software for Cambodia: barcode tagging, custody and transfers, maintenance, book and GDT tax depreciation, scanned asset counts, and disposals.
Ready to see it live?
Request a demo tailored to your team.