Purchase request approval matrix for Cambodia teams
How Cambodia teams can design purchase request approval rules using amount thresholds, roles, budget checks, quotations, and receiving evidence.
Updated 2026-06-26 · 7 min read
A good approval matrix balances speed and control
If every purchase needs five approvals, operations slow down. If purchases skip evidence and budget review, finance and auditors carry the risk. The approval matrix should route only the right decisions to the right people.
Approval rules to define
- Amount thresholds by department, project, or budget owner
- Quotation requirement by category or value
- Finance review for budget availability and coding
- Goods received confirmation before closing the purchase
- Exception path for urgent purchases with post-review
What to keep in the audit trail
The purchase record should keep the requester, approval path, quotation files, selected vendor, budget review, PO reference, and receiving evidence together. That single thread is what makes procurement easier to defend.