Training records that prove competence
How Cambodian employers approve training spend, record completion, and keep the skill evidence that safety and donor audits ask for.
Training you cannot evidence did not happen
For most training this is a nuisance. For safety training on a construction site, or a safeguarding module a donor requires, it is the whole point — the certificate in a drawer proves one person attended once. What an auditor asks is which of your current staff are certified today, and when each of those certificates expires.
Training worth tracking formally
- Anything with an expiry — first aid, electrical, machinery, driving
- Donor-mandated modules such as safeguarding
- Anything you paid for and want to see a return on
- Skills you plan to promote or assign work against
From a request to a provable skill
Training costs money and time away from work, so it takes the same approval shape as any other spend — and then leaves something on the employee record that outlives the course.
- 1HR / Payroll
Build the course catalogue once
A course is a reusable record — provider, duration, cost, and whether the resulting certification expires. Requests reference it, so ten people attending the same course produce comparable records rather than ten free-text descriptions.
- 2Employee
Request the training
Raised by the employee or their manager, against a course and a date. The request carries the cost, so the approver is deciding about money and time rather than about enthusiasm.
- 3ApproverApproved / Rejected
Approval covers both the cost and the absence
The decision is logged like any other approval. Two days away from a site is an operational cost as real as the course fee, and the manager approving is the one who carries it.
- 4HR / Payroll
Record what was completed, not what was booked
The completion log is a separate act from the approval. Somebody approved to attend and somebody who actually finished are different facts, and only the second one is evidence.
- 5Humaneti
Completion becomes a skill on the employee
The skill is tagged on their record, which is what makes "who on this site is certified?" a question you can answer in seconds instead of a folder search.
- 6HR / Payroll
Renew before the certificate lapses
Because the expiry is on the record rather than on the paper certificate, the renewal is planned rather than discovered — usually by an inspector, on the worst possible day.